Tender & Bid Writing Specialist

About Us

At Flat Rock Technology, we build the future!

 

Whether it’s helping clients grow their teams through staff augmentation, developing software that scales businesses, protecting companies from cyber threats, or managing large operational teams as an extension of each of our wonderful customers, we’re there to empower growth and drive impact.

 

With offices across the Globe: UK, Europe, South America, Sri Lanka, and the US, we’re a fast-growing global tech and staff augmentation organization delivering cutting-edge software development, data services, and business process outsourcing to clients worldwide.

 

We believe in innovation, ownership, and growing & developing our people. Your ideas matter here and your work truly makes a difference. Whether we're engineering powerful software, optimizing operations, or helping customers scale, we move fast, stay curious, and build with purpose.

 

Join a team that’s collaborative, ambitious, and always pushing for better. 

 

At Flat Rock, we don’t just follow the future - we create it.

Main responsibilities:

Tender research and identification

• Research and identify relevant public and private sector tender, bid and RFP opportunities.
• Review opportunities to understand requirements, eligibility criteria, deadlines and submission processes.
• Carry out initial research to help decide whether opportunities are a good fit for Flat Rock Technology.
• Maintain visibility of upcoming opportunities and key submission deadlines.

Bid and tender coordination

• Coordinate the end-to-end administrative process for bids, tenders and RFP responses.
• Review tender documentation and identify the information, evidence and supporting documents required.
• Create clear submission timelines and make sure stakeholders understand their responsibilities and deadlines.
• Gather information and input from internal teams, including Sales, Operations, Technology, Finance, HR and senior management.
• Track actions and follow up with contributors to keep submissions on schedule.

Preparation and submission

• Support the drafting and preparation of tender and RFP responses.
• Research and collate the information needed to answer specific tender questions.
• Review responses to make sure they are clear, accurate, consistent and address the tender requirements.
• Proofread and quality-check all documentation before submission.
• Make sure all required supporting documents are included and submissions are completed accurately and on time.

Compliance

• Make sure responses accurately reflect Flat Rock Technology’s capabilities, policies, certifications and contractual position.
• Work with relevant stakeholders where clarification or approval is needed.

Bid library and company information

• Develop and maintain a central library of reusable content for future bids and tenders.
• Keep company information, policies, certifications, case studies, standard responses and supporting documents up to date.
• Build a bank of previous tender responses and frequently requested information.
• Help improve and standardise the quality and consistency of Flat Rock Technology’s bid and tender documentation.

Requirements:

Essential

• Fluent written and spoken English.
• Strong research and analytical skills.
• Experience reviewing detailed documentation.
• Excellent written communication and close attention to detail.
• Ability to interpret complex requirements and pick out the key information.
• Strong organisation and the ability to manage multiple deadlines at once.
• Confidence coordinating information and actions across different teams.
• Ability to work independently and take ownership of tasks through to completion.

Desirable

• Previous experience in a bid, tender, proposal or RFP role, ideally in technology, Outsourcing or IT services.
• Familiarity with public sector procurement processes and tender portals.
• Experience building or maintaining a content library or knowledge base.
• Confident user of Microsoft Office or Google Workspace.

What we offer in return:

• Competitive salary packages plus a range of region-specific benefits
• Clear career paths and opportunities for continuous professional development
• Exciting, meaningful work within a fast-growing international organisation
• Modern office spaces across the globe
• A vibrant company culture with regular team events and social activities
• Entertainment zones, team-building programmes, and local cultural celebrations
• Hybrid working options – enjoy the flexibility of working from home and the office
• Additional holiday days added the longer you’re with Flat Rock

Privacy statement

If that sounds just like you, apply now by sending your CV in English!

By submitting your application, you agree that FRT will use your personal data for recruitment purposes only. All documents will be treated in the strictest confidentiality.
Only short-listed candidates will be invited for an interview.

We can’t wait to meet you!